From AshevilleLETS

Agenda

1. New member email
2. Legal
3. Printing of Pamphlets
4. Accounting
5. Text for website
6. Member packets
7. Fundraising
8. Seed swap
9. Mountain Xpress articles
10. Work party
11. Post soft launch
12. Next mtg agenda items

Attendance

• Kim (note-taker)
• Joe
• Scott

Notes

New Member Email

Joe compiled a list of all new members and their contact info, incl email. Scott will add them to the newsletter@ashevillelets.org list and send Kim the username and password – lists@ashevillelets.org - needed to send mail to this list. Kim drafted a new member email, which Scott and Joe reviewed and added to. We agreed to scrap the potluck and encourage people to bring finger food to share. Kim will send this to the new members as soon as she gets the info from Scott on how to do it. Scott will add the 2 members interested in organizing to the planning list.

Legal

Kim will follow up with Susan Russo on the paperwork we gave her. Kila will contact Bob LeRoy for consult.

Printing Pamphlets

Scott emailed green printer to see if they’d give us a deal. He hasn’t heard back, but will follow up with a phone call. As soon as he gets the info, we’ll go forward with printing. It was agreed that the pamphlet should be left as is. Kila will put the pamphlet printing on her credit card and Joe will give her money. He said he can throw in up to $80. Scott is emailing Joe a file of the pamphlet and Joe will work on doing a black and white version.

Accounting

Kim will take blue folder and organize info and receipts in it. She will attempt to create a system of acctg for the LETS system’s cash expenditures. It was agreed that non-profit umbrella status is tabled for now.

Text for Web

Kila and Kim should condense their presentations from Saturday’s workshop and post to the wiki. This info should be made into a zine that is included in new member packets. Kim will aim to post her part on the wiki by the end of the week. Everyone needs to help adding content to the wiki ASAP.

Member Packets

Everyone should look thru member packets and email any editing suggestions to Kila who will track all changes in one packet. We need to have this done before our next printing of member packets. All changes should be submitted to Kila by the 2/27/07 mtg.

Fundraising

Joe needs help flyering. He left all flyers with Kim and Scott. Joe will post one at AB Tech and wants to make sure they get to Malaprop’s, the coops, Greenlife and Earthfare. Kim will make sure they are in these specific places as well as Rosetta’s. Olof said he would DJ an event at BOBO’s for LETS on a Thurs in late March. He will talk to Brad about setting this up and Kim will follow up with him on this.

Seedling Swap

Everyone thought Kila's idea for a LETS event where members get together to swap seedlings sounded great. We agreed this would be good to do with soft launch members just before the hard launch and that we should try to get Rebecca Bowe from Mtn Xpress to do an article about it.

Mtn Xpress Article

Joe says Rebecca said she would try to get an article about LETS in whenever we want. We can easily get a Buzzworm section blurb or a splash in the Green Scene. It would not be a long article unless we wanted it to be. There will be an article on Sandor Katz coming and it will briefly mention the LETS miso making benefit, but won’t talk about LETS.

Work Party

We have no mtgs scheduled before trading begins 2/24. Scott will set up the directory for people to browse.

We will have a work party at Scott and Kila’s on Friday 2/23 at 12n to do data entry and get ready for the next day’s official trading launch. Joe cannot attend, but will be available via email and will call Scott the day before to check in. He will also fill in the “How to get involved” section of the website with text while he’s away.

Kim will bring system needs assessment tool to evaluate our organization thus far and see where we can improve.

Post Soft Launch

After the soft launch, Scott would like to pass off the responsibility of checking the help@ashevillelets.org email to someone else.

Next Mtg

Next time we need to talk about

1. Legal report backs
2. Outreach and diversity
3. Email/po box/voicemail checking responsibilities
4. System organization at this point and what needs work