From AshevilleLETS

Agenda

1. Orientations
2. Benefit
3. Directory
4. Legal
5. Outreach
6. Newsletter
7. Money
8. System Analysis/Organization

Attendance

• Scott
• Kim (note-taker)
• Kila

Notes

Orientations

• Kila is working on an orientations checklist.

We will no longer go to individual group meetings to do orientations at this time. We have a number of orientations scheduled in the next few months and folks can attend those so as to avoid organizer burnout. We changed the orientation scheduled for Memorial Day weekend to the weekend of 6/2-3. We will now have 2 orientations that weekend. See calendar for details.

Benefit

Joe is working on the flier for Bobo benefit.

• Kim will make sure he has all the details he needs.

Kila will do an orientation before the event at 8pm at Bobo.

• Kim will make sure Brad is ok with this.
• Kim will ask Julie to help with food for the event.

Directory

Scott wants folks to look at directory and make any suggestions for changes. We want to finalize the directory's layout next Tues so Scott can write code for the website to generate the printed directory automatically. we now have 2 paper acct users and need to get them directories.

• People should help make suggestions for ways to de-clutter the directory and for subcategories within the main categories listed so that it is easy to sift thru the directory.
• Folks should also play with the "search" function to look for any bugs.

Legal

• Kim will meet with liabilities lawyer next Wed.
• She and Kila will compile a list of questions to bring.

Outreach

• Kim will compile a spreadsheet of folks willing to help the system with specific tasks.
• Kim will draft a press release and investigate what papers to contact. Cecilia will help with translating it.

Newsletter

We will try to compile text for a newsletter by next Tues. The following topics will be covered:

• Schedule - Kim
• Subcategories - Scott
• Call for feedback - Scott
• How do you want to help LETS - Kim
• Link to tutorial videos - Scott
• Call for help with umbrella status - Kim
• Wish list - Kila
• Phone # for paper accts issue - Kila

Money

Scott created a finance section on the wiki. Kim will check it out and compare to her list.

• Scott and Kila will use system funds to pay for PO box this week and get a receipt. Next week we'll talk about dividing up the money we've raised so far.
• Scott will add a pay pal acct and a "donate to LETS" button to the website.

System Analysis/Organization

We used a tool for analyzing system organizations and came up with the following goals: we need a confidentiality policy for members to sign as well as a privacy policy for the system explaining we won't share member info outside the network.

• Scott and Kila will work on these.

We need better meeting notes and a clearer division of roles and responsibilities. For now it will be as follows: technical - scott events/fundraising/graphic design - joe outreach coordinator - kila treasurer - kim membership coordinator - kim secretary - kila newsletter/directory - all organizers We need to start looking into community boards. we have 2 foks using paper accts. We need to have a system back up procedure in place.

• Scott will work on this long term and do regular backups in the short term.

Disaster recovery plan - if the website went down, we'd email the listserv and people would have to go thru their receipt books to restore the system. paper acct users would have all the info needed.

• Kila will work on record storage. We need a policy on destroying/storing info.

Next Mtg Agenda

• subcategories of directory
• newsletter
• money
• outreach